UK Company Experts is a trading name of Seven Oak Prestige Ltd, a company registered in England and Wales.
- Company Registration Number: 16903092
- ICO Registration Number: ZC181349
- Registered Office: 124 City Road, London EC1V 2NX, United Kingdom
- Email: info@ukcompanyexperts.co.uk
1. Introduction
Your privacy is important to us.
This Privacy Policy explains how UK Company Experts, a trading name of Seven Oak Prestige Ltd (“we”, “our” or “us”), collects, uses, stores and protects your personal information when you visit our website or use our services.
We are committed to processing personal data fairly, lawfully and transparently in accordance with:
- UK General Data Protection Regulation (UK GDPR)
- Data Protection Act 2018
- Privacy and Electronic Communications Regulations (PECR), where applicable
- EU GDPR, where applicable to international clients
By using our website or purchasing our services, you acknowledge that your personal information may be processed in accordance with this Privacy Policy.
2. Information We Collect
Depending on the services you request, we may collect:
Personal Information
- Full name
- Date of birth
- Nationality
- Residential address
- Email address
- Telephone number
Identity Verification Information
Where required for compliance or identity verification:
- Passport
- National identity card
- Driving licence
- Proof of residential address
- Selfie or identity verification evidence
- Other supporting documents required for compliance
Business Information
- Company name
- Company registration number
- Business address
- Director information
- Shareholder information
- Business activity
- Expected transaction profile
- Banking information where relevant
Technical Information
When you visit our website, we may automatically collect:
- IP address
- Browser type
- Device information
- Operating system
- Pages visited
- Time spent on the website
- Referral source
- Cookies and similar technologies
3. How We Use Your Information
We may use your information to:
- Provide our services.
- Process company formation applications.
- Complete identity verification procedures.
- Provide registered office and address services.
- Respond to enquiries.
- Process payments.
- Deliver purchased services.
- Comply with legal and regulatory obligations.
- Prevent fraud and financial crime.
- Improve our website and customer experience.
- Send important service updates.
- Maintain business records.
We will only process personal information where we have a lawful basis to do so.
4. Legal Basis for Processing
We process personal data under one or more of the following lawful bases:
- Performance of a contract.
- Compliance with legal obligations.
- Legitimate business interests.
- Your consent, where required.
Where processing is based on consent, you may withdraw your consent at any time, although this may affect our ability to provide certain services.
5. Identity Verification and Compliance
Certain services require us to verify your identity or collect additional documentation.
This may include:
- Proof of identity.
- Proof of residential address.
- Business documentation.
- Compliance information.
- Source of funds information where appropriate.
Failure to provide requested documentation may prevent us from delivering the requested service.
6. Sharing Your Information
We may share personal information where necessary with:
- Companies House
- Government authorities
- Identity verification providers
- Payment processors
- Banks or Electronic Money Institutions where authorised
- Professional advisers
- IT service providers
- Cloud hosting providers
- Regulatory authorities where legally required
We do not sell your personal information to third parties.
We only share information where necessary to provide our services or comply with legal obligations.
7. International Transfers
Some of our suppliers or service providers may process information outside the United Kingdom.
Where personal data is transferred internationally, appropriate safeguards will be implemented to protect your information in accordance with applicable data protection laws.
8. Data Security
We take appropriate technical and organisational measures to protect personal information against:
- Unauthorised access
- Loss
- Misuse
- Alteration
- Disclosure
- Destruction
Our security measures may include:
- Secure servers
- Encrypted communications where appropriate
- Access controls
- Password protection
- Staff confidentiality obligations
- Regular security monitoring
Although we take reasonable steps to protect information, no internet transmission or electronic storage system can be guaranteed to be completely secure.
9. Data Retention
We retain personal information only for as long as necessary to:
- Deliver our services.
- Comply with legal obligations.
- Resolve disputes.
- Enforce our agreements.
- Meet regulatory requirements.
Identity verification and compliance records may be retained for a minimum of five years, or longer where required by applicable law or regulatory obligations.
10. Your Rights
Depending on applicable law, you may have the right to:
- Request access to your personal information.
- Request correction of inaccurate information.
- Request deletion of personal information where applicable.
- Restrict certain processing.
- Object to processing based on legitimate interests.
- Withdraw consent where processing relies on consent.
- Request data portability where applicable.
- Lodge a complaint with the Information Commissioner’s Office (ICO).
To exercise your rights, please contact us using the details at the end of this policy.
11. Cookies
Our website uses cookies and similar technologies to improve functionality, analyse website performance and enhance user experience.
Cookies may be used for:
- Website functionality
- Security
- Analytics
- Performance monitoring
- User preferences
You may manage or disable cookies through your browser settings.
Where required by law, we will request your consent before placing non-essential cookies on your device.
Please refer to our Cookie Policy for further information.
12. Marketing Communications
We may occasionally send service updates or marketing communications where permitted by law.
You may unsubscribe from marketing communications at any time by following the unsubscribe instructions included in our emails or by contacting us directly.
Service-related communications necessary for the performance of our contract may still be sent.
13. Children’s Privacy
Our services are intended for individuals aged 18 years or older.
We do not knowingly collect personal information from children.
If we become aware that personal information relating to a child has been provided, we will take reasonable steps to delete it.
14. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in legal requirements, our services or our business operations.
The latest version will always be published on this page with the updated revision date.
We encourage you to review this policy periodically.
15. Contact Us
If you have any questions regarding this Privacy Policy or how your personal information is processed, please contact us.
UK Company Experts
A trading name of Seven Oak Prestige Ltd
Company Registration Number: 16903092
ICO Registration Number: ZC181349
Registered Office:
124 City Road
London EC1V 2NX
United Kingdom
Email: info@ukcompanyexperts.co.uk
If you are dissatisfied with how we handle your personal information, you also have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK’s independent authority for data protection matters.